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<h1 class="policy-title display-4">
Privacy & Conduct Policies
</h1>
<hr />
<h3 class="policy-title">Security & Conduct Policies</h3>
<nav class="breadcrumbs" aria-label="Breadcrumb navigation">
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<li>FEED•SHELTER•EMPOWER</li>
<li class="current">
Serving Augusta since September 10th, 1984.
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<!-- /P-Title -->
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<p class="policy-subtitle">Last Updated: June 6, 2025</p>
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HMIS Privacy Notice
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Code of Conduct
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<h2 id="hmis-notice-heading" class="visually-hidden">
HMIS Privacy Notice
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<div class="hmis-section">
<h3>
<i class="bi bi-shield-lock-fill me-2 text-info"></i>
Maine’s Notice of Privacy Practices
</h3>
<p>
<strong>
Effective Date:
</strong> January 1, 2024
</p>
<p>
This Agency (Maine Bread of Life) and other service providers, homeless agencies and
social service agencies, including street outreach, shelters and housing programs,
collect personal information about the people we serve in a computer system called
<strong>Maine’s Homeless Management Information System (HMIS)</strong>.
</p>
<p>
If Agency is a HIPAA covered entity, this HMIS Notice of Privacy Practices is a
supplement to Agency’s HIPAA Notice of Privacy Practices, and you should also review
Agency’s HIPAA Notice for additional information about how Agency protects the
privacy
and security of your protected health information.
</p>
<p>
This HMIS Notice of Privacy Practices may be amended at any time and an amendment
may affect information given to the Agency prior to the amendment.
</p>
<h4>
<i class="bi bi-question-circle-fill me-2 text-primary"></i>
Why do we collect this information?
</h4>
<ul>
<li>
So we know how many people we serve and the types of people we serve at our
Agency and in the state.
</li>
<li>
So we all understand what people need and can plan services to meet those needs
</li>
<li>
To satisfy U.S. Department of Housing and Urban Development requirements.
</li>
</ul>
<h4>
<i class="bi bi-eye-fill me-2 text-primary"></i>
Who can see your information?
</h4>
<ul>
<li>
People who work for this Agency will use it to help provide services to you or
your family.
</li>
<li>
Other agencies like this Agency that provide services and have received
permission from you to see your information.
</li>
<li>
The agencies that participate in Maine’s HMIS may change from time to time. A
copy of the current list of participating agencies is available upon request or
on our website: www.mainehmis.org.
</li>
<li>
Auditors or funders who have legal rights to review the work of this Agency,
such as the U.S. Department of Housing and Urban Development and other state or
local government entities.
</li>
<li>
Organizations that run, administer, and work, on the HMIS system. When these
organizations work on the system, they may see information about you. They are
required to protect your confidential information.
</li>
<li>
The law says we have to report physical or sexual abuse of children and
vulnerable adults. If we have cause to suspect that there is abuse or neglect in
your household, we must report it to Child or Adult Protection.
</li>
<li>
We may disclose your information to protect the health or safety of you or
others as required by law. Others as required by law, including officials with a
valid subpoena, warrant, or court order.
</li>
<li>
We may disclose your information to prevent or lessen a serious and imminent
threat to the health or safety of an individual or the public.
</li>
</ul>
<p class="mt-3">
<em>
<strong>
We will not disclose your information for any other use unless you permit us
in
writing.
</strong>
</em>
</p>
<h4><i class="bi bi-lock-fill me-2 text-primary"></i> How is your privacy protected?
</h4>
<ul>
<li>
All users of HMIS data must sign an agreement to protect your privacy and comply
with state and federal laws and policies before seeing any information.
</li>
<li>
The HMIS computer program used for this purpose has industry standard security
safeguards and protocols and is updated regularly to meet these security
requirements.
</li>
</ul>
<h4>
<i class="bi bi-person-check-fill me-2 text-primary"></i>
What are your rights?
</h4>
<ul>
<li>
If you do not want your name, social security number, or date of birth entered
in HMIS, tell the intake worker. This Agency will not refuse to help you if you
refuse to authorize Agency to share your information with other providers/
agencies through
HMIS. However, federal and state regulations may require limited data collection
for funding purposes.
</li>
<li>
You have the right to request a copy of Maine’s HMIS information about you.
</li>
<li>
You have the right to correct mistakes in HMIS information about you.
</li>
<li>
If you think this Agency or Maine’s HMIS violated your privacy rights, you have
the right to complain or appeal. Ask a staff person for a complaint and appeal
form. If Agency is a HIPAA covered entity, see Agency’s HIPAA Notice of Privacy
Practices for
information about how to file a HIPAA privacy complaint.
</li>
</ul>
</div>
</section>
</div>
<!-- Code of Conduct Section -->
<div class="tab-pane fade" id="code-conduct" role="tabpanel">
<section class="policy-section" aria-labelledby="code-conduct-heading">
<h2 id="code-conduct-heading" class="visually-hidden">
Code of Conduct
</h2>
<div class="hmis-section">
<h3>
<i class="bi bi-people-fill me-2 text-success"></i>
Code of Conduct & Shelter Expectations
</h3>
<h4>
<i class="bi bi-shield-check me-2 text-primary"></i>
Non-Discrimination Policy
</h4>
<p>
Bread of Life does not discriminate on the basis of race, gender, age, ethnicity,
religious affiliation, income, physical and/or mental disability, marital status, or
sexual orientation in accordance with local, state, and federal laws.
</p>
<h4>
<i class="bi bi-house-lock-fill me-2 text-primary"></i>
Safety & Eligibility
</h4>
<ul>
<li>
Due to the presence of children, Bread of Life cannot house individuals on the
sex offender registry.
</li>
<li>
Individuals with outstanding warrants cannot be housed.
</li>
<li>
Bread of Life reserves the right to conduct background checks on shelter
applicants.
</li>
</ul>
<h4>
<i class="bi bi-clock-history me-2 text-primary"></i>
Shelter Access & Curfew
</h4>
<ul>
<li>
The Veteran and Family Shelters are open to clients 24/7.
</li>
<li>
Clients must return by the designated curfew unless excused for work or
appointments.
</li>
</ul>
<h4><i class="bi bi-broom me-2 text-primary"></i> Daily Responsibilities</h4>
<ul>
<li>
Clients are assigned daily chores to maintain cleanliness.
</li>
<li>
Chores must be initialed on the chart and confirmed with staff.
</li>
</ul>
<h4><i class="bi bi-capsule-pill me-2 text-primary"></i> Medication Policy</h4>
<ul>
<li>
Clients are responsible for managing their own medications.
</li>
<li>
Bread of Life does not provide medication dispensing or management services.
</li>
</ul>
<h4>
<i class="bi bi-ban me-2 text-danger"></i>
Prohibited Items & Substances
</h4>
<ul>
<li>
No alcohol, marijuana, or illegal drugs are allowed on the property.
</li>
<li>
No knives, guns, or weapons of any kind are permitted.
</li>
</ul>
<h4><i class="bi bi-flag-fill me-2 text-primary"></i> Program Participation</h4>
<ul>
<li>
Clients are expected to follow their individual Plan of Care and work toward
personal goals.
</li>
<li>
Progress through the Shelter Program is based on participation and
accountability.
</li>
</ul>
<h4>
<i class="bi bi-exclamation-triangle-fill me-2 text-warning"></i>
Mandated Reporting
</h4>
<p>
Bread of Life staff are mandated reporters. They are required to report any
suspected abuse, neglect, or intent to harm to appropriate authorities, including
but not limited to Augusta Police Department, Crisis Services, Child Protective
Services, Adult
Protective Services, or EMTs.
</p>
</div>
</section>
</div>
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<a href="https://mainebreadoflife.org" class="btn-get-started scrollto">Return to
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<h3 role="heading" aria-level="4">
Bread Of Life
</h3>
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<div class="footer-contact pt-3">
<p>159 Water Street</p>
<p>Augusta, Maine 04330</p>
<p class="mt-3">
<strong>Phone:</strong>
<span>(207) 626-3434</span>
</p>
<p>
<strong>Email:</strong>
<span> [email protected] </span>
</p>
<hr />
<span class="sitename">
<h4>Board of Directors</h4>
</span>
<p>
Our board of directors is a governing body of the 501(c)3 organization. If you have
an interest in serving, please reach out to our directors.
</p>
<p>
<strong> Email: </strong>
<span> [email protected] </span>
</p>
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<h4>Our Partners</h4>
<ul>
<li>
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<a href="https://joingroups.com/" target="_blank" rel="noopener noreferrer"
title="Visit Site">Groups Recover Together</a>
</li>
<li>
<i class="bi bi-people"></i>
<a href="https://uwkv.org/" target="_blank" rel="noopener noreferrer"
title="Visit Site">
United
Way Of Kennebec Valley
</a>
</li>
<li>
<i class="bi bi-people"></i>
<a href="https://www.gsfb.org/" target="_blank" rel="noopener noreferrer"
title="Visit Site">Good Shepherd Food Bank</a>
</li>
<li>
<i class="bi bi-people"></i>
<a href="https://augustaelks.org/" target="_blank" rel="noopener noreferrer"
title="Visit Site">Augusta Elks Club</a>
</li>
<li>
<i class="bi bi-people"></i>
<a href="https://portal.clubrunner.ca/522" target="_blank" rel="noopener noreferrer"
title="Visit Site">Augusta Rotary</a>
</li>
<li>
<i class="bi bi-people"></i>
<a href="https://www.core-mark.com/" target="_blank" rel="noopener noreferrer"
title="Visit Site">Coremark</a>
</li>
<li>
<i class="bi bi-people"></i>
<a href="https://www.performancefoodservice.com/" target="_blank"
rel="noopener noreferrer" title="Visit Site">Performance Foodservice</a>
</li>
</ul>
</div>
<div class="col-lg-2 col-md-3 footer-links">
<h4>Our Services</h4>
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<li>
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<a href="soup-kitchen.html"> Soup Kitchen</a>
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<a href="arts-house.html"> ART's House</a>
</li>
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<a href="shelters.html"> Shelter Services</a>
</li>
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<a href="volunteer.html"> Volunteer</a>
</li>
<li>
<i class="bi bi-info-circle"> </i>
<a href="contact-us.html"> Resource Office</a>
</li>
<li>
<a href=".assets/img/clients/h_app.pdf" download target="_blank"
rel="noopener noreferrer" title="Open Housing Application Form">
<i class="bi bi-file-pdf"></i><span>Housing Application</span>
</a>
</li>
<li>
<a href=".assets/img/clients/vol_app.pdf" download target="_blank"
rel="noopener noreferrer" title="Open Volunteer Application Form">
<i class="bi bi-file-pdf"></i><span>Volunteer Application</span>
</a>
</li>
</ul>
</div>
<div class="col-lg-4 col-md-12">
<p>
At Bread of Life, we rely on the strength of our community to make a lasting impact.
Whether it’s through volunteering, donating, or simply spreading the word, your
involvement helps us provide essential support to those in need!
</p>
<p>
We invite you to get involved and be part of the mission. Stay connected and informed by
following us on our social media platforms—where we share stories of hope, upcoming
events, and real-time updates on our programs.
</p>
<p>Together, we can make a difference, one life at a time!</p>
<hr />
<div class="social-links social-links-centered">
<center>
<a href="https://www.facebook.com/MaineBreadofLife" target="_blank"
rel="noopener noreferrer" title="Bread Of Life Facebook Page">
<i class="bi bi-facebook"></i>
</a>
<a href="https://www.instagram.com/mainebreadoflife/" target="_blank"
rel="noopener noreferrer" title="Bread Of Life Instagram">
<i class="bi bi-instagram"></i>
</a>
<a
href="https://www.paypal.com/donate/?cmd=_s-xclick&hosted_button_id=PGTFGX7RU4QHQ">
<i class="bi bi-paypal" target="_blank" rel="noopener noreferrer"
title="Bread Of Life PayPal"></i>
</a>
<a href="https://www.youtube.com/@HousingMattersPod" target="_blank"
rel="noopener noreferrer" title="Housing Matters Podcast">
<i class="bi bi-youtube"></i>
</a>
<a href="/feed.php" class="rss-link" title="Subscribe via RSS"
aria-label="Subscribe via RSS feed">
<i class="bi bi-rss"></i>
</a>
</center>
</div>
<hr />
</div>
</div>
</div>
<div class="container copyright text-center mt-4">
<p>©: 2025 <strong class="px-1 sitename"><u>Bread of Life</u></strong> All Rights Reserved</p>
<div class="credits">
<p>
Site developed and donated by
<a href="https://github.com/coding-with-arty/maineBreadOfLife" target="_blank"
rel="noopener noreferrer" title="Visit Github for raw code.">
Arthur Belanger(coding-with-arty).
</a>
</p>
<p>
Built with support from
<a href="https://bravebehindbars.org/" target="_blank" rel="noopener noreferrer">
MIT’s Brave
Behind
Bars Program
</a>.
</p>
<p>
<a href="privacy-conduct.html" title="Privacy & Conduct Policies">
Privacy &
Conduct
</a> |
<a href="https://github.com/coding-with-arty/License/blob/main/Belanger%20Non-commercial%20Open%20License(BNOL%20v1.0).md"
title="MIT License" target="_blank"> MIT License</a>
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